To properly price a tender document or submit a request for quotation (RFQ) you need all the details about the work. At times people who attend a briefing meeting will not necessarily price the bid. If attending on behalf of others here important to note.

1. BIDDERS DETAILS

Have all details of the company you attending the briefing on their behalf. Namely :-

Name of the bidder

Contact Person

Contact Number / cellphone or landline

Correct email address

Fax Number

2. TENDER BRIEFING REGISTER

Complete tender briefing register. Bidder details will be completed here. Failure to complete the register may results in disqualification.

3. VOICE RECORDER AND OR CAMMERA

Its not possible to remember all points discussed at the meeting a recorder comes handy. Cellphone nowadays are armed with voice recording. Use it.

4. PAPER AND PEN

These are basic tools of trade.

5. SITE BRIEFING CERTIFICATE

Other tenders may require that both register (see point 2) and briefing certificate are completed. The document is usually completed and signed by both person attending the briefing and the client representative as proof of attendance . Failure to complete may lead to disqualification