Important tools when attending a tender briefing meeting.
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To properly price a tender document or submit a request for quotation (RFQ) you need all the details about the work. At times people who attend a briefing meeting will not necessarily price the bid. If attending on behalf of others here important to note.
1. BIDDERS DETAILS
Have all details of the company you attending the briefing on their behalf. Namely :-
Name of the bidder
Contact Number / cellphone or landline
Correct email address
2. TENDER BRIEFING REGISTER
Complete tender briefing register. Bidder details will be completed here. Failure to complete the register may results in disqualification.
3. VOICE RECORDER AND OR CAMMERA
Its not possible to remember all points discussed at the meeting a recorder comes handy. Cellphone nowadays are armed with voice recording. Use it.
4. PAPER AND PEN
These are basic tools of trade.
5. SITE BRIEFING CERTIFICATE
Other tenders may require that both register (see point 2) and briefing certificate are completed. The document is usually completed and signed by both person attending the briefing and the client representative as proof of attendance . Failure to complete may lead to disqualification